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We’re Hiring!

—Published on 5th Dec, 2019.

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FILMCO is currently seeking to employ a part-time Membership and Education Programme Coordinator. Interested candidates are invited to apply by sending a Cover Letter listing 2 References and CV to info@filmco.org Please use the following as your e mail subject: FILMCO Vacancy: Membership and Education Programme Coordinator. The application deadline is January 3rd, 2020. Successful candidate will need to be available to begin work January 27th, 2020.

Membership and Education Programme Coordinator

Employment Position type: Part time/ contract position, 24 hrs, 3 days a week (8 hrs per day)
Duration: 1 year, 27th January 2020 to 29th January 2021 (in the first instance)

  1. BACKGROUND AND OVERVIEW

Created in 2017, the Filmmakers Collaborative of Trinidad and Tobago (FILMCO) is a non-profit organization dedicated to creating a sustainable ecosystem for film and television producers and directors in Trinidad & Tobago and the wider Caribbean. FILMCO’s core areas of focus are currently: Distribution of films and television series; Professional development and training programmes as well as developing a vibrant membership organisation.

  2. SCOPE OF DUTIES

The Membership / Education Coordinator will be responsible for further developing, coordinating, and implementing, FILMCO’s Education and Membership programmes as primary elements of the mandate of our organisation. The Membership / Education Coordinator will report to the Executive Director and will manage the portfolios of MEMBERSHIP and EDUCATION as necessary to accomplishing the organisation’s objectives in regards to building a sustainable ecosystem for film and television professionals.

Membership / Education Coordinator DUTIES & RESPONSIBILITIES

As the Membership/ Education Coordinator, you will function as the liaison between the organisation and its members and you will work to further develop and implement FILMCO’s Education programme. The Membership Coordinator will be responsible for all aspects of membership. This includes serving as the first point of contact for members and membership-related questions, answering queries, providing information, devising regular communication activities, and maintaining membership records tracking membership figures, and fees.

  1. GENERAL
    1. Plan and maintain an organised online membership filing and storage system that can be utilised by staff throughout the organisation
    2. Ensure that the filmmaker member database is continually updated and maintained
    3. Perform basic accounting for your projects, including running costs, budget requests, income and expenditure reports 
    4. Do basic banking associated with your projects as necessary
    5. Make bi-monthly presentations to the Board on membership and education, including membership and workshop numbers, income and expenditure reports and updates on projects, recommendations for future development
    6. Ensure timely communication – internal/ external – for the organisation (telephone, email) on a daily basis (team, service providers, members)
    7. Ensure implementation of the organisation’s policies and practices
  2. MEMBERSHIP
    1. Handling all questions, information requests, and complaints regarding membership
    2. Processing membership applications, renewals, and resignations
    3. Maintaining and updating membership records and associated accounts
    4. Assisting with member communication activities such as electronic mailers
    5. Collecting data, tracking membership statistics, and preparing reports
    6. Developing and implementing strategies to recruit new members
    7. Developing and implementing strategies to build the visibility and profile of our members and their projects
    8. Coordinating with the accounting department to track membership revenue
    9. Assisting with the preparation of membership marketing materials
    10. Liaising with social media coordinator on membership promotions
    11. Planning and implementing events and activities for existing and prospective members
    12. Follow development/ production and post production progress on new projects of members
    13. Liaise with social media manager to promote members across the platforms, including website/ social media
    14. Liaise with the webmaster to update member profiles/ project profiles and build member visibility through the FILMCO website
  3. EDUCATION
    1. Further develop, plan and implement FILMCO’s education programme and associated activities including (but not limited to) Weeknight Workshops and Masterclasses 
    2. Maintain budget and track expenditure/ transactions
    3. Schedule and organise meetings/ events and maintain agenda
    4. Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
    5. Collect attendance data, tracking statistics, and prepare reports
    6. Liaise with social media manager to promote education programme across the platforms, including website/ social media 
    7. Generate education programme-related content for electronic mailers
    8. Coordinate/ undertake the set-up and break down of all workshops

  1. QUALIFICATIONS & EXPERIENCE
    A love of films and knowledge of the local film/ television scene is not essential but would be an asset
    Some event planning experience is also not essential but would be an asset
    Basic knowledge of one or more of the foreign language-s: SP, FR not mandatory but an asset
    1-2 years of professional experience in an office environment/ preferably with a small organisation or non-profit
    1-2 years (or more) developing film/ television or creative industry-related professional development programming
  2. SKILL SET
    Fully proficient in: G Suite and Microsoft suite (Word processing, sheets, formulae, presentations)
    Comfortable working on a PC
  3. Work Ethic
    Excellent written and verbal communication skills
    Able to work independently
    Proactive, organised, with a keen eye for details
    Able to multitask under tight deadlines
    Flexible and responsive
  4. Interpersonal
    Be a team player, problem solver, eager to learn, polite and possess a good sense of humour