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We’re Hiring!

—Published on 13th May, 2019.

FILMCO is currently seeking to employ a part-time Administrative and Project Assistant. Interested candidates are invited to apply by sending a Cover Letter with 2 References and CV to info@filmco.org Please use the following as your e mail subject: FILMCO Vacancy Programme Assistant. The application deadline is May 24th. Selected candidate will need to be available to begin work June 3rd.

Administrative and Project Assistant

Employment Position type: Part time position 24 hrs, 3 days a week (8 hrs per day)

Duration: 03 June 2019 to 30 October 2019 (in the first instance)

Scope of Duties

The Programme Assistant will be responsible for providing support for 3 core areas of FILMCO: Administration, Communication + Promotion (internal, external) and Programme facilitation. The Programme Assistant will report to the Executive Director and will assist where necessary to accomplish the organisation’s programmes.

  1. PROGRAMME ASSISTANT DUTIES & RESPONSIBILITIES
    Office
    Create and maintain work tools for office (databases, contact lists etc.))
    Carry out Research for presentations, Fundraising & Grant opportunities
    Prepare documentation for Board signatures, FILMCO partners
    Maintain effective filing system (manual & digital)
    Manage office supplies and inventory

Administration & Finance
Manage Accounting tools (receipts, reimbursement forms, invoices, statements)
Carry out Bank Deposits
Request invoices
Weekly updates general ledger and petty cash log

Communication
Ensure timely communication – internal/ external – for the organisation (telephone, email) on a daily basis (Team, Board of Directors, service providers)
Membership: Carry out communication with FILMCO members, potential members and all members of the Film/ Creative community
Manage FILMCO membership database (regular updates, follow up calls/ emails)
Promotion & Outreach
Assist with event planning (organise logistics for FILMCO Workshops, conferences, social events)
Update mailing list (digital mailers: mailchimp )
Social Media Management: assist with implementing FILMCO social media strategy alongside ED.

  1. QUALIFICATIONS & EXPERIENCE
    A love of films and knowledge of the local film/ television scene is not essential but would be an asset
    Some event planning experience is also not essential but would be an asset
    1-2 years of professional and/ or Internship experience in an office environment/ preferably with a small organisation
    Basic knowledge of one or more of the foreign language-s: SP, FR not mandatory but an asset
  2. SKILL SET
    Fully proficient in: G Suite and Microsoft suite (Word processing, sheets, formulae, presentations)
    Understanding and ability to effectively use Social media platforms (IG, FB, Twitter)
    Comfortable working on an apple computer
  3. Work Ethic
    Good written and verbal communication skills
    Able to conduct research independently
    Proactive, organised, with a keen eye for details
    Able to multitask under tight deadlines
    Flexible and responsive
  4. Interpersonal
    Be a team player: problem solver, eager to learn, polite and a good sense of humour.